Automate everything that repeats.
Focus on what matters.
Your team spends hours on repetitive tasks: copying data between systems, sending emails, generating reports, manual checks. We automate all of that. You reclaim your time and focus on what brings real value to your business.
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From manual processes to automation in 4 steps
We identify, design, implement and optimize — you just validate.
Process audit
We analyze your workflows, identify repetitive tasks and calculate the automation potential and estimated ROI.
Automation design
We design the automated workflows, choose the right tools (Zapier, Make, custom) and define triggers and actions.
Implementation & Testing
We build the automations, connect them with your systems and rigorously test every scenario before go-live.
Launch & Monitoring
We activate the automations, monitor operations and continuously optimize based on real usage data.
Your team loses hours
on tasks that repeat daily
Studies show that an average employee spends 40% of their time on repetitive administrative tasks. That means 2 out of 5 working days lost on copy-paste, sending emails, data entry and report generation. Time that could be invested in value-added work.
Copy-paste between different systems
Data from ERP copied to Excel, from Excel to CRM, from CRM to reports. Hours lost and risk of errors with every manual transfer.
Manual emails and follow-ups
Order confirmations, reminders, follow-ups — sent manually, one by one, with the risk of forgetting someone.
Manually generated reports
At the end of every day/week, someone loses hours gathering data from multiple sources to create a report. Which will already be outdated tomorrow.
Costly human errors
Typos, skipped rows, wrong calculations — inevitable errors when work is manual and repetitive. Every error costs time and money.
Two scenarios. You choose.
It's Monday morning. Ana from the sales department opens 4 tabs: email, CRM, ERP and Excel. She copies Friday's orders from email to CRM, then to ERP for invoicing, then to Excel for the weekly report. By 11:00 she's done, exhausted and bored. Tomorrow she'll start all over again.
Ana is paid to sell, but spends 3 hours a day on administrative tasks. The real cost? Missed sales and a frustrated employee.
It's Monday morning. Ana checks the dashboard: all Friday's orders were automatically processed in the CRM, sent to ERP for invoicing, and the weekly report was generated and emailed at 7:00. By 9:00 Ana is already on calls with new clients.
Same tasks, zero manual effort. Ana does what she does best: sell. Department productivity increased by 40%.
What would your team do with 40% more free time?
I want to automateWhat processes we can automate
From simple workflows to complex system integrations.
Automated Workflows
Automatically triggered action sequences: when an order comes in → generate invoice → send confirmation email → notify the store → update stock. All without human intervention.
System Integrations
We connect applications that don't "talk" to each other: CRM with ERP, email marketing with eCommerce, accounting with banking. Data flows automatically, without copy-paste.
Automated Email & Communication
Order confirmations, welcome series, sales follow-ups, payment reminders, expiration notifications — all sent automatically at the right time, personalized for each recipient.
Automatic Reports
Sales, inventory, performance, marketing reports — automatically generated daily/weekly/monthly and sent via email or Slack. Always up to date, zero manual effort.
Data Synchronization
Products, prices, stock, customers — synchronized in real time across all your platforms. Change in one place, it updates everywhere. Zero discrepancies.
Notifications & Alerts
Minimum stock alerts, new order notifications, late payment alerts, task reminders — you receive notifications via email, SMS or Slack exactly when you need them.
Automatic Invoicing
Invoices automatically generated with every sale, sent to the customer via email, recorded in accounting. Integration with SmartBill, Oblio, FGO and others.
HR Automations
Automatic onboarding of new employees, document collection, electronic signatures, evaluation reminders, time tracking and worked hours reporting.
Automated Task Management
Tasks automatically created from emails or forms, assigned to the right person, with deadlines and reminders. Nothing gets lost anymore.
Automations tailored to each department
Each department has specific processes that can be automated.
Sales & CRM
- Lead scoring and prioritization
- Automatic prospect follow-up
- Automatically generated quotes
- Pipeline updates in CRM
- Deal closing reminders
- Automated sales reports
Marketing
- Automated welcome email series
- Nurturing sequences
- Social media scheduling
- Lead capture & CRM sync
- Automated campaign reports
- Remarketing triggers
Customer Support
- Automated ticketing from email
- Ticket classification and routing
- Automated FAQ responses
- Automatic SLA escalation
- Post-resolution satisfaction surveys
- Knowledge base updates
Finance & Accounting
- Automatic invoicing
- Payment reconciliation
- Due date reminders
- Bank statement import
- Automated financial reports
- Cash flow notifications
Operations & Logistics
- Automatic order processing
- Courier AWB generation
- Tracking and notifications
- Minimum stock alert
- Inventory synchronization
- Automated delivery reports
HR & Admin
- Automated onboarding
- Employee document collection
- Time tracking and hours reporting
- Periodic evaluation reminders
- Electronic signatures
- Automated exit process
What your business gains with automation
Concrete, measurable results from the first month.
10-20 hours/week saved
Repetitive tasks that consumed hours now complete themselves. Your team reclaims time for value-added work.
Zero human errors
Automation eliminates typos, omissions and inconsistencies. The same data, processed perfectly every time.
10x faster reaction time
A customer sends an order and receives confirmation in 2 seconds, not in 2 hours when "colleagues see the email". Instant reaction, non-stop.
Reduced operational costs
Less time on administrative tasks = less money spent on overhead. Automation pays for itself in a few months.
Scalability without hiring
Order volume doubled? Automations process 2x more without hiring anyone. Grow without proportional overhead.
Happier employees
Nobody dreams of doing copy-paste all day. When you eliminate boring tasks, the team feels valued and stays motivated.
Everything you get in every automation project
From audit to implementation and ongoing support — transparent, no surprises.
You get more than just automations
Every project includes these bonuses at no extra cost.
Complete process audit
We analyze all your business processes and identify the top 10 automation opportunities with calculated ROI for each.
Monitoring dashboard
Visual panel where you see all automations: how many ran, status, errors if any, accumulated time savings.
Automation playbook
Personalized guide with all implemented automations, how they work, how to test them and what to do if something doesn't work.
ROI report at 30 days
After the first month, you receive a report with hours saved, errors avoided and actual vs. estimated ROI. Concrete data, not assumptions.
Total bonus value: 1,150 EUR — included free in your project
How much does it cost younot to automate?
Let's calculate the cost of manual processes for a small team:
And that doesn't include the cost of human errors (wrong invoices, missed orders, unhappy customers), the time lost fixing them, or the opportunity cost of employees who could do value-added work instead of copy-paste.
Automation is not a whim — it's a competitive necessity. The question is: do you want to pay people to do what a robot can do, or to do what only humans can do?
What your business looks like with automations implemented
It's Monday morning. The dashboard shows: 127 orders automatically processed over the weekend, invoices issued, AWBs generated, confirmations sent. Your team only checks the exceptions (3 cases that required manual attention).
The weekly report arrived in the inbox at 7:00 — generated on its own, with all data updated. Nobody spent hours gathering numbers from 5 different systems. The CRM is updated in real time, without anyone entering data manually.
The sales team makes 40% more calls — the time freed from manual processing is now invested in what matters: customer relationships.
You didn't buy software. You bought time. And time is the only resource you can't produce more of.
What clients say who automated their processes
Don't take our word for it. Read their experiences.
“We turned to OttoWeb for automating internal processes. The results exceeded expectations — productivity increased by 300%. Tasks that took hours now complete themselves. I recommend them with full confidence.”
“Automating invoicing and reports saved us over 15 hours per week. Our accountant now does financial analysis instead of data entry. The investment paid for itself in 2 months.”
“The integration between the online store, ERP and couriers completely eliminated order processing errors. Before we had 2-3 mistakes per day, now zero. Customers receive instant confirmations and automatic tracking.”
“Automated workflows for customer follow-ups increased the sales team's conversion rate by 35%. Leads no longer get lost, follow-ups go out on time and we have complete visibility in the CRM.”
Frequently asked questions about automations
Answers to the most common questions about process automation.
Are you ready to automate repetitive processes?
The initial consultation is free. We audit your processes, identify automation opportunities and calculate the estimated ROI — no obligations.